Notion

Notion stands out as a hybrid project management and documentation tool, making it a strong contender for teams that value flexibility. Unlike traditional project management software, Notion allows users to structure their workflow however they see fit—whether as Kanban boards, to-do lists, or detailed databases.

Ideal for content-heavy projects

If your team frequently documents processes, shares meeting notes, or manages knowledge bases, Notion’s rich-text capabilities and interconnected databases offer a huge advantage. It eliminates the need for separate tools for task management and documentation, creating a unified workspace.

Flexible but requires setup

One of Notion’s biggest strengths—customisation—can also be a drawback. Unlike traditional project management software with predefined workflows, Notion requires manual setup to tailor it to your needs. If your team prefers structured, ready-to-use project management solutions, tools like Asana or ClickUp may be better alternatives.

Not built for high-volume task tracking

For large teams handling complex projects, Notion can sometimes feel too unstructured, especially for projects requiring detailed task dependencies, Gantt charts, or workload balancing. While it integrates with external tools, it lacks native advanced project tracking features found in ClickUp or Asana.

Best for:

• Teams combining documentation and project management.
• Small to mid-sized businesses looking for flexibility.
• Knowledge-heavy teams that need interconnected workspaces.