Training platform that organises SOPs, processes, and role documentation so teams know what to do and how to do it great for scaling companies.
Trainual centralises every procedure, policy, and role into searchable, assignable documentation that new hires and existing teams can reference.
You're hiring fast, need onboarding to happen smoothly without constant hand-holding, and want a single place where "how we do things here" lives.
€
2988
/ year
€
249
/ month
Build role-based onboarding programmes
Document SOPs by department and function
Track training completion with quizzes
Growing companies systematising operations, founders building scalable processes, and teams tired of knowledge living only in someone's head.
Looking for other options? These are tools I've personally used with clients or tested extensively. Some might better suit your budget, tech stack, or team size. Consider this a shortlist if you need alternatives.
Document platform that combines text, tables, and automation like Notion but with stronger formulas and buttons for interactive playbooks.
Flexible workspace for docs, wikis, and lightweight databases ideal when you need custom systems without heavy project management overhead.
Workflow tool that turns SOPs into interactive checklists with forms and automation excellent for repeatable processes that need consistency.
Tools like Zapier, n8n and Make.com are incredibly powerful, but they can feel overwhelming when you’re just getting started. Since you can connect almost anything, it’s hard to know where to begin.
No-code automation connecting 5,000+ apps to move data and trigger actions excellent for quick wins when you need integrations that just work.
Open-source automation with self-hosting ideal when you need complete control, want to own infrastructure, or have technical teams building workflows.
Visual automation platform with advanced logic and error handling more powerful than Zapier when you need control over complex, branching workflows.
Trainual is specifically for training and documentation not task management or workflows. Pricing starts around €99/month for small teams and rises with user count. Compared to Notion or Coda, Trainual is less flexible but purpose-built for onboarding and knowledge management with better permissions, search, and tracking. If you're growing fast and onboarding is painful, Trainual solves that problem. If you just need docs and wikis, Notion is cheaper and more flexible. Trainual works best for companies with 10+ employees who need standardised training and can't afford to lose knowledge when people leave. Overkill for tiny teams or slow-growing companies.
My personal notes on how to use this tool.
This tool is part of tactical playbooks that walk you through every stage of this engine. Read the full guides to learn how to implement the framework, set up your infrastructure, and execute the tactics that drive results.
The wrong tools waste money and create friction. The right tools compound productivity. Avoid vendor promises and feature bloat. Choose what actually fits your workflow, integrates cleanly, and grows with you.
See playbook
Code-friendly automation running Node.js workflows excellent when you need custom logic, API integrations, or automations that Zapier can't handle.
Straightforward kanban boards for visual task management easy to start, easy to share, best for light workflows that don't need heavy structure.
E-commerce platform for selling digital products simple store setup for creators selling courses, ebooks, or downloads without complex platforms.
Customer support with ticketing and automation solid for teams needing organised support without enterprise complexity.
Shipping platform connecting carriers and e-commerce automates labels, tracking, and returns for online stores managing logistics across Europe.
Web analytics that tracks user behaviour and conversions, essential for understanding traffic and lead sources when configured well.
