Kanbox

Pricing and budget

Kanbox offers a free trial and paid seats that undercut most dedicated LinkedIn tools. Budget for one seat per LinkedIn account; each includes lead scraping, message automation and the Smart Inbox. Add-on email finder credits raise cost but replace paying for a separate enrichment tool.

Prospecting and enrichment

The built-in scraper lifts profiles from LinkedIn searches, events and post engagement, then cleans names, removes emojis and checks for duplicates. A bundled email finder supplies verified work emails so you can hand qualified leads straight to Lemlist or Mailshake for email follow-up.

Outreach automation

Sequences cover profile visits, connection notes, timed follow-up messages and small engagements such as likes or skill endorsements. Kanbox runs these steps in the cloud with human-like delays and safe daily quotas, giving reliable delivery without leaving a browser tab open.

Inbox and pipeline workflow

Smart Inbox mirrors an email client: label, archive or bulk-handle messages without touching LinkedIn. Every lead also moves through a Kanban pipeline of Invited, Connected, Replied and Won, stopping you from losing track of promising conversations.

Multi-account and team use

The platform lets agencies or revenue teams flip between several LinkedIn profiles, assign co-managers and set role-based permissions. Custom proxies on the Agency tier keep each account isolated, reducing the risk of LinkedIn flags when you operate at scale.

Safety and compliance

All actions run from dedicated cloud IP addresses, observe LinkedIn’s connection and message limits and pause automatically when thresholds are near. New accounts can be warmed up with low-volume actions before campaigns begin, helping maintain profile health.

Integration and analytics

Native CRM sync is not yet available, but you can export any list or pipeline column to CSV for upload into Salesforce or HubSpot. Basic dashboards track invites sent, accepted and reply rates; deeper funnel analytics or conditional branches will still require Expandi or a multichannel platform.

Kanbox delivers a focused, well-designed workspace for LinkedIn prospecting. Importing search results or event attendee lists takes seconds, the Kanban pipeline gives instant clarity on lead status and the Smart Inbox halves the time spent replying. Message personalisation is basic and there is no built-in email step, yet for a team that lives on LinkedIn those gaps are acceptable. At its price point, Kanbox replaces a scraper, inbox manager and light CRM, making it an efficient choice for straightforward LinkedIn outreach.

Kanbox can act as a full LinkedIn prospecting engine if you follow a clear workflow. The guide below keeps the original depth while adding heading hierarchy and shorter paragraphs for easier reading.

Onboarding and setup

Sign up and install extension

Create a free trial account, then install the Kanbox Chrome extension. Pin the extension to your toolbar so it can trigger imports and send automated actions to LinkedIn.

Connect LinkedIn

Log in to the LinkedIn profile you wish to automate, click the extension and approve Kanbox’s access. You can repeat this process for extra LinkedIn accounts, and Kanbox will store each one separately in the web app.

Configure dashboard settings

Open the web dashboard and check the Leads, Campaigns, Inbox, Pipelines and Settings areas. Set your local timezone, working hours and safe daily limits. These limits help Kanbox run well below LinkedIn’s thresholds of roughly one hundred invites per week.

Invite team members

If colleagues will run campaigns, invite them from Team Manager. Team roles let you grant read-only or full access to another person without sharing LinkedIn passwords.

Importing and building lead lists

Scrape LinkedIn searches

Perform a LinkedIn or Sales Navigator people search for your target criteria, then click the Kanbox extension and choose Import. The tool pages through results, collecting names, headlines and companies while scrubbing emojis and duplicates.

Capture post engagers and event attendees

Open any LinkedIn post or event, launch the extension and import the list of people who liked, commented or registered. These prospects often reply faster because they have already shown interest in the topic.

Upload a CSV of profile URLs

If you keep lists externally, prepare a CSV with a LinkedIn URL column and import it. Kanbox will visit each profile to extract data and merge it with your existing leads.

Filter and tag leads

Inside the Lead Manager, apply filters such as job title, company size or location to narrow the list. You can tag segments for tailored campaigns and mark irrelevant records so that low-quality leads never reach an outreach sequence.

Enrich with work emails

Select the leads you wish to enrich and run the built-in email finder. Kanbox spends one credit per verified email and appends the address to the record. Later you can export these emails to Lemlist or Mailshake for multichannel sequences.

Crafting your outreach campaign in Kanbox

Create a new campaign

In Campaigns, click New, choose one or more lead lists and give your campaign a clear name, such as Fintech CEOs Q3.

Design a linear sequence

Add steps in a logical order: visit profile, send connection request with note, wait three days, send first message, wait five days, send second message. Insert safe delays between steps so actions feel human.

Write personalised templates

Draft a short connection note that references industry or a mutual interest, using placeholders such as first name or company. Keep follow-up messages concise and conversational.

Test two message variants

Enable A/B testing to compare two versions of a connection note or follow-up. Kanbox divides the leads evenly and shows which copy earns higher acceptance or response rates.

Tune send limits and schedule

Set daily caps, for example twenty invites and twenty messages per account, and restrict sends to business hours on weekdays. You can pause sequences at weekends or on holidays if preferred.

Launch and monitor

Start the campaign. The pipeline view shows leads entering each column, letting you watch them move from Invited to Connected to Replied in real time. Investigate any errors Kanbox flags, such as an action blocked by LinkedIn or an exceeded limit.

Managing replies and follow-ups in Kanbox

Handle messages in Smart Inbox

Check the Inbox each day, filter for unread threads and respond directly inside Kanbox. Apply labels like Demo Scheduled or Follow Up Later, then archive completed conversations to keep the inbox tidy.

Track progress in Kanban pipeline

Visit the Pipeline linked to your campaign. Leads that accept invites move to Connected automatically, while those who reply shift to Replied. Drag a card to Won or Lost when a conversation closes so your funnel stays accurate.

Withdraw stale invites

Use the Network Manager to locate invites older than two weeks and withdraw them, freeing room for fresh connection requests.

Export for email follow-up

After the LinkedIn sequence ends, filter leads that never replied yet have verified emails. Export them as CSV and load into your email tool for a polite follow-up.

Collaborate as a team

Sales reps can grant managers or assistants access to their inbox so tasks such as first-line replies or scheduling calls can be shared without logging into LinkedIn directly.

Best practices and tips for success

Keep outreach personal

Always add a brief, relevant note when connecting. Referencing a shared group, recent post or mutual contact boosts acceptance. Avoid generic copy that feels automated.

Respect safety limits

Stay under twenty daily invites on a new profile and scale gradually. Spread actions across the working day and keep total weekly invites below one hundred.

Segment and prioritise

Use filters and tags to run focused micro-campaigns, for example targeting only CMOs at companies with more than five hundred staff. Tailored messaging outperforms one-size-fits-all outreach.

Maintain pipeline hygiene

Archive closed or disqualified leads and withdraw old pending invites so active boards contain only live prospects. Clean data keeps metrics meaningful.

Sync outcomes to CRM

Export positive replies weekly and add them to Salesforce or HubSpot so your entire team sees LinkedIn progress. Manual updates remain worthwhile until Kanbox releases direct CRM integrations.

Monitor LinkedIn policy changes

Stay aware of new LinkedIn limits or feature updates. Adjust daily quotas and messaging practices quickly to remain compliant and protect account health.

Conclusion

Follow a structured path: scrape high-intent LinkedIn lists, enrich with verified emails, run a safe two-touch sequence and manage every response in Kanbox’s Smart Inbox. Export non-responders to an email tool for final outreach and record wins in your CRM. By combining clear organisation with steady personalisation, Kanbox turns scattered LinkedIn activity into a controlled, scalable pipeline that reliably converts prospects into conversations.