Ultimate decision guide for

Teamwork tools

Collaboration and feedback tools help teams brainstorm, review work, and share input efficiently, making teamwork smoother and more productive.

Teamwork tools

Scale B2B revenue, not workload

Group icon

For B2B marketers with 3+ years experience

Join the 12-week B2B Growth Programme for marketers who want a compound, repeatable path to stronger pipeline without hiring more staff.

Master the Solid Growth system

Video icon

45min

video course

Understand the full growth engine in 45 minutes and spot the levers you can pull tomorrow.

I test every tool myself before recommending it. Some links are affiliate links—if you buy, I may earn a small commission at no extra cost to you. Learn more.

Introduction

Remote work succeeds when the whole team can explain an idea, review a mock-up, and share the right password without waiting for a meeting invite. The tools below remove distance as a friction point so projects roll forward even when time-zones do not overlap.

I lean on three platforms in nearly every engagement: Loom for quick screen walkthroughs, Figma for real-time design and whiteboarding, and LastPass for secure credential sharing. Slack and Notion can sit around the edges, but the trio above handles the day-to-day of working together.

My top 3

Teamwork tools

About us

Loom records and shares video messages in seconds, Figma lets multiple people sketch, comment, and hand off designs in one file, and LastPass keeps logins safe while still letting contractors jump into live dashboards.

Loom

LoomLoom

Loom is a video messaging platform that helps teams communicate visually, making it easier to share updates, tutorials, and feedback asynchronously.

Figma

FigmaFigma

Figma is a cloud-based design and prototyping tool that allows teams to collaborate in real time on UI/UX projects.

LastPass

LastPassLastPass

LastPass is a secure password manager that stores and auto-fills login credentials across multiple devices.

What features should a

Teamwork tools

have?

Async video and screen recording

Teams spread across continents rarely share the same calendar slots. A recorder that turns your screen and voice into a link saves the ritual of booking a call. Look for instant cloud upload, viewer analytics, and password-protected links so clients can watch updates when it suits them.

Real-time visual collaboration

Design reviews, journey maps, and rough wireframes all benefit from live cursors and shared canvases. A tool that supports vector editing, comments, and quick prototype links avoids the “final-final-v3” file spiral. Check how well it handles heavy images and whether guests can comment without a paid seat.

Secure credential sharing

Growth stacks balloon to dozens of logins—ad platforms, analytics, landing-page builders. A password manager that stores and autofills credentials, enforces two-factor authentication, and revokes access when a freelancer rolls off the project is non-negotiable. Make sure it logs who accessed what and supports shared folders tied to role, not person.

Version history and file recovery

When five people edit the same asset, mistakes will happen. Automatic versioning lets you rewind a Figma frame or restore yesterday’s Loom clip without raising a support ticket. Confirm the retention limits on the plan you choose; cheaper tiers sometimes trim history after thirty days.

Integrations and notifications

Status updates should flow into Slack or e-mail by default. Loom comments, Figma design approvals, and LastPass shared-folder invites need to push alerts where the team already lives. Native integrations beat webhooks here, as they preserve context and cut setup time.

Guest access and permissions

Agencies and in-house teams often bring in contractors for a sprint. A clean permission model lets you invite guests to specific files or folders without exposing the whole workspace. Check whether the platform charges for viewers, how temporary access works, and whether you can transfer file ownership when someone leaves.

Cross-platform performance

Mobile, tablet, and low-power laptops must still load boards and videos quickly. Test large Figma files on a mid-range machine, or a Loom recording on limited bandwidth, to ensure friction stays low for every stakeholder.

These features keep collaboration smooth, secure, and quick—exactly what a growth team needs when juggling campaigns across time-zones and tools.

Best

Teamwork tools

for

hybrid teams

Colleagues split time between home and office, so some work sessions happen face-to-face while others rely on asynchronous updates. You need friction-free hand-offs: record a Loom when leaving the office, tag a Figma frame for overnight feedback, and keep shared credentials in LastPass so remote members jump straight into live dashboards. Tools must switch seamlessly between in-person reviews and async comments without duplicating work.

My

Teamwork tools

pick for

hybrid teams

SlackSlack

Slack

Slack is a real-time messaging and collaboration tool designed for teams to communicate efficiently, share files, and integrate workflows.

MiroMiro

Miro

Miro is a collaborative online whiteboard tool that enables teams to brainstorm, map workflows, and visualise ideas in real time.

NotionNotion

Notion

Notion is a flexible all-in-one workspace for organising tasks, projects, and documents, making it ideal for teams that need both project management and knowledge sharing.

Best

Teamwork tools

for

office-based teams

When everyone sits in the same building speed beats elaborate workflows. A shared Figma file on the big screen anchors stand-ups, while short Loom clips replace lengthy follow-up meetings for absentees. Password sharing still matters—LastPass folders prevent sticky-note logins and let IT revoke access instantly when staff churn. The priority is rapid, low-friction collaboration that does not slow down spontaneous whiteboard sessions.

My

Teamwork tools

pick for

office-based teams

MiroMiro

Miro

Miro is a collaborative online whiteboard tool that enables teams to brainstorm, map workflows, and visualise ideas in real time.

Google SheetsGoogle Sheets

Google Sheets

Google Sheets is a cloud-based spreadsheet tool offering real-time collaboration, automation, and powerful data analysis features.

Best

Teamwork tools

for

client-facing collaboration

Agencies and consultancies juggle multiple external stakeholders who need controlled access to drafts and reports. Loom links walk clients through updates without booking calls, Figma comment threads capture precise visual feedback, and LastPass shared folders hand over credentials securely when a project moves to client ownership. Granular permissions and clear audit logs are essential to prove who saw what and when.

My

Teamwork tools

pick for

client-facing collaboration

ClickUpClickUp

ClickUp

ClickUp is an all-in-one productivity and project management tool that helps teams collaborate, automate workflows, and manage tasks efficiently.

MiroMiro

Miro

Miro is a collaborative online whiteboard tool that enables teams to brainstorm, map workflows, and visualise ideas in real time.

FigmaFigma

Figma

Figma is a cloud-based design and prototyping tool that allows teams to collaborate in real time on UI/UX projects.

Go to all tools

All

Teamwork tools

tools

MiroMiro

Miro

Miro is a collaborative online whiteboard tool that enables teams to brainstorm, map workflows, and visualise ideas in real time.

SlackSlack

Slack

Slack is a real-time messaging and collaboration tool designed for teams to communicate efficiently, share files, and integrate workflows.

GmailGmail

Gmail

Gmail is a widely used email platform that integrates seamlessly with business tools, providing reliable communication, security, and productivity features.

TrelloTrello

Trello

Trello is a simple, intuitive Kanban-based project management tool that helps teams organise tasks visually.

NotionNotion

Notion

Notion is a flexible all-in-one workspace for organising tasks, projects, and documents, making it ideal for teams that need both project management and knowledge sharing.

LoomLoom

Loom

Loom is a video messaging platform that helps teams communicate visually, making it easier to share updates, tutorials, and feedback asynchronously.

FigmaFigma

Figma

Figma is a cloud-based design and prototyping tool that allows teams to collaborate in real time on UI/UX projects.

Google SheetsGoogle Sheets

Google Sheets

Google Sheets is a cloud-based spreadsheet tool offering real-time collaboration, automation, and powerful data analysis features.

Tool categories

All tool categories
Tool guide

Automation platforms

Automate repetitive tasks and streamline processes with powerful workflow tools. Reduce manual work, improve efficiency, and create scalable automations that keep your business running smoothly.

Read tool guide
Tool guide

Digital workspace

A digital workspace lets teams ship faster and hunt for information less. This guide compares the front-runners and shows which setup suits your stage of growth.

Read tool guide
Tool guide

Personal productivity

Personal productivity tools help individuals stay focused, manage distractions, and optimise their workflow for better efficiency and time management.

Read tool guide
Tool guide

Project management

Pick the project-management platform that keeps every task, timeline, and teammate aligned so your campaigns launch on time and nothing slips through the cracks.

Read tool guide

Wiki articles

Go to wiki
Wiki

Growth backlog

Streamline task management by maintaining an organised backlog.

Wiki

Growth mindset

Stay on top of tasks with an efficient and structured issues tracker.

Why Solid Growth works

Portrait Ewoud Uphof by Maikel Thijssen

Ewoud Uphof

I’ve helped B2B service companies scale — not with random tactics, but with clear systems that align marketing and sales into one predictable growth engine. Built on 15 years of hands-on experience — helping teams move from random tactics to repeatable, scalable results.

15 years experience

Student icon

1,500 marketers trained since 2015

Exited 6 companies

Further reading

Why do hybrid teams need dedicated collaboration tools?

When half the team sits in the office and half dials in, outdated habits surface fast—screens get aimed at laptops, meeting notes vanish, and nobody remembers who owns the next step. A shared whiteboard such as Miro keeps every diagram in one place and lets remote colleagues sketch in real time. Paired with Loom recordings for quick context, decisions stay visible and new joiners catch up without booking another status call.

How does asynchronous video improve remote work?

Time-zone gaps turn short questions into 24-hour delays. I record a two-minute Loom, walk through the screen, and drop the link in chat. Teammates watch when they wake, respond with timestamped comments, and we avoid scheduling yet another call. The thread stays linked to the project, so future reviewers see exactly what was agreed and why.

What solves design feedback across locations?

Figma’s multiplayer editing means everyone—from product to marketing—can point at the same pixel without version-control headaches. Comments sit on the frame, replies resolve them, and the history panel shows who changed what. No more “final_v7” files or screenshots pasted in chat. The design team iterates faster, and reviewers see progress without pinging designers for new links.

How do we keep passwords secure in a distributed setup?

Shared logins multiply when contractors and agencies join a project. LastPass stores credentials in encrypted folders, autofills them, and lets me revoke access with one click when someone rolls off. It also enforces two-factor authentication, which stops the common “shared spreadsheet of passwords” risk dead in its tracks.

What is the minimum viable stack for async collaboration?

I start with four pieces: a real-time whiteboard (Miro) for brainstorming, a design hub (Figma) for assets, an async video tool (Loom) for quick walkthroughs, and a password manager (LastPass) for secure login sharing. Anything beyond that must replace one of these or automate a clear pain point; otherwise it adds more log-ins than value.

Hybrid, remote, or fully async—each arrangement benefits from the same principle: keep context attached to the work and make updates available on demand. When diagrams, demos, and credentials live where everyone can find them, distance stops being a blocker and the pace of execution stays high.