Set up async communication that keeps teams aligned without constant meetings. Reduce notification overload whilst maintaining clarity.
Email doesn't scale for internal communication. Slack can become notification hell. Teams needs structure or it's chaos. The right communication stack balances real-time chat, async updates, and focused deep work. This chapter shows you how to evaluate chat platforms, set up channels that actually get used, integrate with your other tools, and establish communication norms that keep people informed without constant interruptions.
Team messaging that speeds collaboration when used well but can create notification chaos works best with clear channel structure and etiquette.
Screen recording for quick updates and walkthroughs faster than meetings, clearer than text, excellent for async teams and client communication.
Productivity suite combining email, docs, and storage familiar, reliable, and straightforward for teams who want tools that just work without fuss.
Collaborative design for interfaces and assets excellent for landing pages, ads, and prototypes when marketing and design need alignment.
Online whiteboard for mapping ideas, journeys, and plans excellent for async workshops and brainstorms when teams can't gather in person.
Password manager storing credentials securely with team sharing and policies essential for security hygiene when teams share logins responsibly.
Build a knowledge base that captures processes and decisions. Prevent institutional knowledge from living only in people's heads.
The wrong tools waste money and create friction. The right tools compound productivity. Avoid vendor promises and feature bloat. Choose what actually fits your workflow, integrates cleanly, and grows with you.
See playbookBlock extended time for cognitively demanding tasks requiring sustained focus, maximising valuable output whilst minimising shallow distractions.
Protect long uninterrupted blocks for deep work that requires concentration by clustering meetings and separating them from creative and analytical time.
Schedule focused work sessions in your calendar to protect concentration and ensure important tasks don't get crowded out by meetings and interruptions.
