The percentage of proposals sent that result in a signed contract.
.webp)
Win rate measures how many of your proposals convert to closed deals. It is calculated by dividing closed won deals by proposals sent, then multiplying by 100.
A win rate of 30% means that for every 10 proposals you send, three become paying customers.
This is the final conversion metric before revenue. Everything upstream feeds into this moment. Win rate tells you how effective you are at closing deals when you get to the finish line.
Win rate depends on proposal quality, pricing, competition, and sales skill. A weak proposal loses to competitors. Pricing that does not match value perception loses to "no decision." Poor negotiation skills lose winnable deals.
Track win rate over time. A declining win rate signals market changes, competitive pressure, or sales execution problems. An improving win rate validates your positioning and process.
Win rate is where pipeline becomes revenue. All your marketing spend, all your sales effort, all your proposals come down to this question: did they sign?
This metric reflects your entire go-to-market effectiveness. It is influenced by positioning, pricing, sales skills, competitive dynamics, and timing. When win rate drops, the root cause could be anywhere.
Win rate directly determines revenue from pipeline. If you have 1 million euros in proposals outstanding and a 30% win rate, you can expect 300,000 euros in revenue. At 40% win rate, that becomes 400,000 euros.
This metric also helps with forecasting. Multiplying pipeline by historical win rate gives you a realistic revenue projection. Without knowing win rate, forecasts are guesses.
Win rate reveals competitive positioning. If you consistently lose to a specific competitor, your differentiation is not landing. If you consistently lose to "no decision," prospects do not see enough urgency or value.
Calculate win rate:
Win rate = (Closed won deals / Proposals sent) × 100
Track this monthly. Break it down by:
To improve win rate:
A company has a 25% win rate. They analyse lost deals and find 40% are "no decision." They add ROI calculators to their proposals showing payback period. Win rate increases to 35% as more prospects justify the investment internally.
A software company loses 50% of competitive deals to one specific competitor. They create a battle card with specific differentiation points. Win rate against that competitor increases from 30% to 45%.
A consultancy sends the same templated proposal to every prospect. Win rate is 20%. They start customising proposals with specific references to the prospect's challenges and goals. Win rate increases to 32%.
Your sales pipeline works exactly like a marketing funnel, you just need to know how to optimise it. Build the assets that help your team close: proposals that win, workflows that keep deals moving, and materials that answer objections before they kill opportunities.
This playbook is for sales reps who need to configure their HubSpot account for daily pipeline management, deal tracking, and customer communication. Learn how to set up your personal workspace, manage your pipeline effectively, log activities consistently, book meetings efficiently, and track your performance. By the end of this playbook, you'll have a fully configured HubSpot account that helps you close more deals faster.
Qualify prospects and uncover needs through structured discovery conversations that build trust, surface pain points, and position your solution as the obvious choice.
Keep deals moving forward with automated outreach cadences, task reminders, and nurture sequences that prevent qualified leads from going cold or slipping through the cracks.
Close qualified opportunities with proposal formats that clearly communicate value, address objections before they arise, and make buying decisions straightforward.
Monitor which sections get read, how long prospects spend reviewing, and which pricing options convert best so you can optimise proposals.
Require email addresses in exchange for valuable content to generate leads whilst ensuring the asset provides enough value to justify the friction.
Identify individuals who've shown initial interest in your offering, separating them from cold prospects for targeted nurture.
The percentage of discovery calls where the prospect is confirmed as a qualified sales opportunity.
Offer specific downloadable resources related to blog content to convert readers into leads by providing deeper value on topics they're already interested in.
Prepare responses to common purchase concerns to address doubts confidently and move deals forward rather than being surprised by predictable pushback.
Identify prospects that sales has vetted as qualified opportunities, establishing the handoff from marketing to active deal pursuit.
Qualify leads systematically by assessing budget, authority, need, and timing to focus sales effort on high-potential opportunities.
Sequence multiple touchpoints across channels and time to increase response rates through persistent but respectful follow-up that prospects don't perceive as harassment.
Conduct exploratory conversations to understand prospect situations and qualify fit before investing time in demos or proposals that might waste both parties' time.
Flag leads who meet defined engagement or fit criteria, creating a qualified handoff between marketing and sales for efficient follow-up.
The percentage of qualified opportunities that receive a formal proposal or quote.
Use specific tactics that ask for the sale and overcome final hesitation to convert qualified prospects who need a clear signal that it's time to commit.
The percentage of proposals sent that result in a signed contract.
Gradually collect information across multiple form submissions rather than overwhelming new leads with long forms that decrease conversion rates.