B2B Growth toolstack

The software I rely on, grouped by job to be done, with clear notes on when to use it and how to unlock value fast.

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Battle-tested picks

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What to consider before buying

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Browse per tool category

Tool guide

Digital workspace

A digital workspace lets teams ship faster and hunt for information less. This guide compares the front-runners and shows which setup suits your stage of growth.

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Tool guide

Personal productivity

Personal productivity tools help individuals stay focused, manage distractions, and optimise their workflow for better efficiency and time management.

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Tool guide

Teamwork tools

Collaboration and feedback tools help teams brainstorm, review work, and share input efficiently, making teamwork smoother and more productive.

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Tool guide

Project management

Pick the project-management platform that keeps every task, timeline, and teammate aligned so your campaigns launch on time and nothing slips through the cracks.

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Tool guide

Automation platforms

Automate repetitive tasks and streamline processes with powerful workflow tools. Reduce manual work, improve efficiency, and create scalable automations that keep your business running smoothly.

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Tool guide

Website & landing pages

Website and landing page tools help businesses create high-converting web pages without needing extensive development resources. These platforms ensure your site is optimised for lead generation and performance.

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Tool guide

Analytics & attribution

Reporting and dashboard tools centralise marketing and sales data, offering real-time insights and visual analytics to improve decision-making, track performance, and align teams around key metrics.

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Tool guide

Conversion & user insights

Insights and analytics tools help businesses track, measure, and optimise their marketing funnel by providing deep data insights, user behaviour analysis, and A/B testing capabilities.

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Tool guide

Lead generation tools

Lead generation tools help B2B businesses identify, engage, and convert potential clients through prospecting, outreach, and website lead capture.

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Tool guide

B2B marketing automation

B2B marketing automation tools streamline lead nurturing, email campaigns, and customer engagement, helping businesses personalise marketing efforts and scale efficiently.

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Tool guide

Sales CRM

Sales CRM tools help B2B service businesses manage relationships, track deals, and streamline sales pipelines to improve conversion rates and revenue growth.

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Tool guide

Meeting schedulers

Meeting scheduler tools automate the process of setting appointments, eliminating back-and-forth emails and streamlining calendar management for sales and client meetings.

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My recommended tools

WebflowWebflow

Webflow

Webflow is a no-code website builder that gives designers full control over layout, animations, and responsiveness.

LemlistLemlist

Lemlist

Lemlist is a sales engagement and cold outreach platform that helps businesses automate personalised email campaigns, follow-ups, and LinkedIn outreach to improve response rates.

VWOVWO

VWO

VWO is a comprehensive A/B testing and conversion rate optimisation (CRO) platform that enables businesses to test, personalise, and improve website experiences for better engagement and conversions.

HotjarHotjar

Hotjar

Hotjar is a powerful UX and behaviour analytics tool that helps businesses understand how users navigate their website through heatmaps, recordings, and feedback tools.

LastPassLastPass

LastPass

LastPass is a secure password manager that stores and auto-fills login credentials across multiple devices.

GmailGmail

Gmail

Gmail is a widely used email platform that integrates seamlessly with business tools, providing reliable communication, security, and productivity features.

Fireflies.aiFireflies.ai

Fireflies.ai

Fireflies.ai is an AI-powered meeting assistant that transcribes, summarises, and organises conversations for improved productivity.

PerplexityPerplexity

Perplexity

Perplexity AI is an AI-powered search engine and research assistant that provides accurate, sourced answers to complex queries in real-time.

MacWhisperMacWhisper

MacWhisper

MacWhisper is an AI-driven audio transcription tool designed for Mac users, offering high-speed, offline speech-to-text conversion.

Notebook LMNotebook LM

Notebook LM

Notebook LM is an AI-powered research tool that summarises and organises information from documents, notes, and web sources.

KlaviyoKlaviyo

Klaviyo

Klaviyo is a powerful eCommerce marketing automation platform that enables businesses to run personalised email and SMS campaigns based on customer data.

ZapierZapier

Zapier

Zapier is the leading no-code automation platform that connects apps and services to automate repetitive tasks without coding.

LeadinfoLeadinfo

Leadinfo

Leadinfo is a B2B website visitor tracking tool that identifies companies visiting your site, helping sales teams turn anonymous traffic into leads.

LoomLoom

Loom

Loom is a video messaging platform that helps teams communicate visually, making it easier to share updates, tutorials, and feedback asynchronously.

Inbox When ReadyInbox When Ready

Inbox When Ready

Inbox When Ready is a browser extension that helps users control email interruptions by hiding their inbox until they’re ready to check it.

HubSpotHubSpot

HubSpot

HubSpot Sales Hub is a CRM and sales automation platform with pipeline management, automated follow-ups, and AI-driven insights for B2B sales teams.

Google SheetsGoogle Sheets

Google Sheets

Google Sheets is a cloud-based spreadsheet tool offering real-time collaboration, automation, and powerful data analysis features.

Google CalendarGoogle Calendar

Google Calendar

Google Calendar is a free, cloud-based scheduling tool that integrates with Google Workspace for managing meetings and events.

Google WorkspaceGoogle Workspace

Google Workspace

Google Workspace is a cloud-based suite of productivity and collaboration tools, including Gmail, Google Drive, Docs, Sheets, and Meet, designed for business use.

FigmaFigma

Figma

Figma is a cloud-based design and prototyping tool that allows teams to collaborate in real time on UI/UX projects.

FreedomFreedom

Freedom

Freedom is a distraction-blocking tool that helps users stay focused by restricting access to websites, apps, and notifications.

Google AnalyticsGoogle Analytics

Google Analytics

Google Analytics is a free web analytics platform that provides insights into website traffic, user behavior, and marketing performance to help businesses make data-driven decisions.

ChatGPTChatGPT

ChatGPT

ChatGPT is an AI-powered conversational assistant designed to enhance productivity, automate workflows, and generate content effortlessly.

ClickUpClickUp

ClickUp

ClickUp is an all-in-one productivity and project management tool that helps teams collaborate, automate workflows, and manage tasks efficiently.

Recently updated tools

OmniConvertOmniConvert

OmniConvert

OmniConvert is a conversion rate optimisation platform offering A/B testing, surveys, and personalisation tools to help businesses improve customer experiences and increase revenue.

KanboxKanbox

Kanbox

Kanbox turns LinkedIn into a streamlined, end-to-end revenue engine for B2B marketers—combining advanced scraping, message automation and a live Kanban pipeline in one workspace.

ClickUpClickUp

ClickUp

ClickUp is an all-in-one productivity and project management tool that helps teams collaborate, automate workflows, and manage tasks efficiently.

PandaDocPandaDoc

PandaDoc

PandaDoc is an all-in-one document automation tool for creating, sending, and tracking proposals, contracts, and quotes.

Google Tag ManagerGoogle Tag Manager

Google Tag Manager

Google Tag Manager makes it easy to manage tracking tags without code, so you can move faster and keep your growth data clean and reliable.

SpectacleSpectacle

Spectacle

Learn which keywords, campaigns and ads are actually driving LTV (Lifetime Value). The first revenue attribution software tailored specifically to the needs of SaaS and subscription-based companies.

AsanaAsana

Asana

Asana is a structured project management tool designed for teams that need clear workflows, task dependencies, and detailed progress tracking.

Google WorkspaceGoogle Workspace

Google Workspace

Google Workspace is a cloud-based suite of productivity and collaboration tools, including Gmail, Google Drive, Docs, Sheets, and Meet, designed for business use.

CodaCoda

Coda

Coda is a hybrid document-database platform that blends pages, tables, and lightweight automation in a single canvas. Teams can draft plans, track work, and build internal tools without juggling multiple apps.

HubSpotHubSpot

HubSpot

HubSpot Sales Hub is a CRM and sales automation platform with pipeline management, automated follow-ups, and AI-driven insights for B2B sales teams.

NotionNotion

Notion

Notion is a flexible all-in-one workspace for organising tasks, projects, and documents, making it ideal for teams that need both project management and knowledge sharing.

All tools A-Z

ActiveCampaignActiveCampaign

ActiveCampaign

ActiveCampaign is a marketing automation and email platform for small to mid-sized B2B companies. It offers deep automation, segmentation, and CRM integration.

Adobe MarketoAdobe Marketo

Adobe Marketo

Marketo is an enterprise-level marketing automation tool with AI-driven personalisation and lead management, ideal for large B2B companies.

AirtableAirtable

Airtable

Airtable is a no-code relational database and collaboration tool that combines the flexibility of spreadsheets with powerful automation and integrations.

AmplitudeAmplitude

Amplitude

Amplitude is a powerful product analytics tool that helps businesses understand user behavior, track key metrics, and optimise digital experiences.

ApolloApollo

Apollo

Apollo.io is a sales intelligence and engagement platform that helps B2B sales teams find leads, enrich data, and automate outreach.

AsanaAsana

Asana

Asana is a structured project management tool designed for teams that need clear workflows, task dependencies, and detailed progress tracking.

BrevoBrevo

Brevo

Brevo is an affordable marketing automation tool for small and mid-sized B2B businesses, offering email, SMS, and chat automation.

Cal.comCal.com

Cal.com

Cal.com is an open-source scheduling tool designed for businesses and developers looking for a flexible, self-hosted or cloud-based booking system.

CalendlyCalendly

Calendly

Calendly is a simple, widely-used scheduling tool that helps individuals and teams automate meeting bookings with ease.

ChatGPTChatGPT

ChatGPT

ChatGPT is an AI-powered conversational assistant designed to enhance productivity, automate workflows, and generate content effortlessly.

ClickUpClickUp

ClickUp

ClickUp is an all-in-one productivity and project management tool that helps teams collaborate, automate workflows, and manage tasks efficiently.

CodaCoda

Coda

Coda is a hybrid document-database platform that blends pages, tables, and lightweight automation in a single canvas. Teams can draft plans, track work, and build internal tools without juggling multiple apps.

CookiebotCookiebot

Cookiebot

Cookiebot is a compliance solution for managing cookie consent, ensuring websites meet GDPR, CCPA, and other data privacy regulations.

Customer.ioCustomer.io

Customer.io

Customer.io is a flexible automation platform designed for precise segmentation and real-time messaging, ideal for B2B service businesses.

DataboxDatabox

Databox

Simplify data tracking and make decisions faster with Databox, offering real-time dashboards for key metrics.

DripDrip

Drip

Drip is an advanced email marketing automation platform designed for B2B and eCommerce businesses, offering deep personalisation, segmentation, and automation.

EloquaEloqua

Eloqua

Oracle Eloqua is an enterprise-grade marketing automation tool with lead scoring, predictive analytics, and multi-channel campaign management.

FigmaFigma

Figma

Figma is a cloud-based design and prototyping tool that allows teams to collaborate in real time on UI/UX projects.

Fireflies.aiFireflies.ai

Fireflies.ai

Fireflies.ai is an AI-powered meeting assistant that transcribes, summarises, and organises conversations for improved productivity.

FolkFolk

Folk

Folk is a modern, lightweight CRM designed for startups and small teams to manage relationships, sales pipelines, and outreach in a flexible, user-friendly way.

FreedomFreedom

Freedom

Freedom is a distraction-blocking tool that helps users stay focused by restricting access to websites, apps, and notifications.

GmailGmail

Gmail

Gmail is a widely used email platform that integrates seamlessly with business tools, providing reliable communication, security, and productivity features.

Google AnalyticsGoogle Analytics

Google Analytics

Google Analytics is a free web analytics platform that provides insights into website traffic, user behavior, and marketing performance to help businesses make data-driven decisions.

Google CalendarGoogle Calendar

Google Calendar

Google Calendar is a free, cloud-based scheduling tool that integrates with Google Workspace for managing meetings and events.

Google SheetsGoogle Sheets

Google Sheets

Google Sheets is a cloud-based spreadsheet tool offering real-time collaboration, automation, and powerful data analysis features.

Google Tag ManagerGoogle Tag Manager

Google Tag Manager

Google Tag Manager makes it easy to manage tracking tags without code, so you can move faster and keep your growth data clean and reliable.

Google WorkspaceGoogle Workspace

Google Workspace

Google Workspace is a cloud-based suite of productivity and collaboration tools, including Gmail, Google Drive, Docs, Sheets, and Meet, designed for business use.

HotjarHotjar

Hotjar

Hotjar is a powerful UX and behaviour analytics tool that helps businesses understand how users navigate their website through heatmaps, recordings, and feedback tools.

HubSpotHubSpot

HubSpot

HubSpot Sales Hub is a CRM and sales automation platform with pipeline management, automated follow-ups, and AI-driven insights for B2B sales teams.

Inbox When ReadyInbox When Ready

Inbox When Ready

Inbox When Ready is a browser extension that helps users control email interruptions by hiding their inbox until they’re ready to check it.

InstapageInstapage

Instapage

Instapage is a landing page builder designed for high-converting, fast-loading pages with A/B testing and optimisation tools.

JustunoJustuno

Justuno

Justuno is an AI-powered conversion rate optimisation tool for eCommerce and B2B websites, offering pop-ups, banners, and targeting features to improve lead capture.

KanboxKanbox

Kanbox

Kanbox turns LinkedIn into a streamlined, end-to-end revenue engine for B2B marketers—combining advanced scraping, message automation and a live Kanban pipeline in one workspace.

KeapKeap

Keap

Keap is an all-in-one CRM, sales, and marketing automation platform designed for small businesses to manage contacts, automate follow-ups, and close more deals.

KlaviyoKlaviyo

Klaviyo

Klaviyo is a powerful eCommerce marketing automation platform that enables businesses to run personalised email and SMS campaigns based on customer data.

LastPassLastPass

LastPass

LastPass is a secure password manager that stores and auto-fills login credentials across multiple devices.

LeadinfoLeadinfo

Leadinfo

Leadinfo is a B2B website visitor tracking tool that identifies companies visiting your site, helping sales teams turn anonymous traffic into leads.

LeadpagesLeadpages

Leadpages

Leadpages is an easy-to-use landing page builder for businesses looking to generate leads and conversions without needing technical expertise.

LemcalLemcal

Lemcal

Lemcal is a scheduling tool built for sales outreach, offering personalised booking pages and seamless lead qualification.

LemlistLemlist

Lemlist

Lemlist is a sales engagement and cold outreach platform that helps businesses automate personalised email campaigns, follow-ups, and LinkedIn outreach to improve response rates.

Looker StudioLooker Studio

Looker Studio

Looker Studio (formerly Google Data Studio) is a free, cloud-based business intelligence tool that allows users to create interactive reports and dashboards with real-time data connections.

LoomLoom

Loom

Loom is a video messaging platform that helps teams communicate visually, making it easier to share updates, tutorials, and feedback asynchronously.

LoyaltyLionLoyaltyLion

LoyaltyLion

LoyaltyLion is a customer loyalty and rewards platform that helps eCommerce brands increase customer retention and repeat purchases through personalised loyalty programs.

MacWhisperMacWhisper

MacWhisper

MacWhisper is an AI-driven audio transcription tool designed for Mac users, offering high-speed, offline speech-to-text conversion.

MailchimpMailchimp

Mailchimp

Mailchimp is a widely known email marketing platform with automation tools, landing pages, and CRM capabilities. While user-friendly, pricing increases quickly as you scale.

MakeMake

Make

Make (formerly Integromat) is a powerful workflow automation tool that allows users to build complex, multi-step automations with a visual drag-and-drop interface.

ManyChatManyChat

ManyChat

ManyChat is a chatbot and automation platform designed to help businesses engage customers via Facebook Messenger, WhatsApp, and Instagram DMs.

MetorikMetorik

Metorik

Metorik is an advanced eCommerce analytics and reporting tool designed for WooCommerce and Shopify, offering real-time insights, segmentation, and automation for better business decisions.

Microsoft ClarityMicrosoft Clarity

Microsoft Clarity

Microsoft Clarity is a free website analytics tool that provides heatmaps, session recordings, and user behavior insights to help businesses improve UX and conversions.

MiroMiro

Miro

Miro is a collaborative online whiteboard tool that enables teams to brainstorm, map workflows, and visualise ideas in real time.

MondayMonday

Monday

Monday.com is a flexible work operating system that combines project management, CRM, and team collaboration into a highly customisable platform for businesses of all sizes.

Notebook LMNotebook LM

Notebook LM

Notebook LM is an AI-powered research tool that summarises and organises information from documents, notes, and web sources.

NotionNotion

Notion

Notion is a flexible all-in-one workspace for organising tasks, projects, and documents, making it ideal for teams that need both project management and knowledge sharing.

OmniConvertOmniConvert

OmniConvert

OmniConvert is a conversion rate optimisation platform offering A/B testing, surveys, and personalisation tools to help businesses improve customer experiences and increase revenue.

OmnisendOmnisend

Omnisend

Omnisend is an all-in-one marketing platform designed for e-commerce businesses. With powerful automation and seamless integrations, it helps businesses scale their email and SMS marketing efforts effortlessly.

PandaDocPandaDoc

PandaDoc

PandaDoc is an all-in-one document automation tool for creating, sending, and tracking proposals, contracts, and quotes.

PerplexityPerplexity

Perplexity

Perplexity AI is an AI-powered search engine and research assistant that provides accurate, sourced answers to complex queries in real-time.

PipedreamPipedream

Pipedream

PipeDream is a developer-friendly automation tool that enables users to build, test, and deploy workflows using JavaScript and API-based integrations.

PipedrivePipedrive

Pipedrive

Pipedrive is a sales-focused CRM designed to help businesses manage pipelines, track deals, and automate workflows for better sales efficiency.

Process StreetProcess Street

Process Street

Process Street is a no-code workflow automation tool that helps businesses document, manage, and optimise recurring processes.

SEMrushSEMrush

SEMrush

SEMrush is an all-in-one SEO, content marketing, and competitor analysis platform, offering tools for keyword research, backlink tracking, and technical SEO audits.

SaneBoxSaneBox

SaneBox

SaneBox is an AI-powered email filtering tool that helps prioritise important emails and reduce inbox clutter.

SlackSlack

Slack

Slack is a real-time messaging and collaboration tool designed for teams to communicate efficiently, share files, and integrate workflows.

SpectacleSpectacle

Spectacle

Learn which keywords, campaigns and ads are actually driving LTV (Lifetime Value). The first revenue attribution software tailored specifically to the needs of SaaS and subscription-based companies.

SquarespaceSquarespace

Squarespace

Squarespace is an all-in-one website builder with modern templates, built-in eCommerce, and hosting solutions.

SurferSEOSurferSEO

SurferSEO

SurferSEO is an AI-powered content optimisation tool that helps businesses create SEO-friendly content by analysing top-ranking pages and providing real-time suggestions.

TodoistTodoist

Todoist

Stay organised and track tasks with Todoist, an intuitive tool for managing personal and professional to-dos.

TogglToggl

Toggl

Toggl is a time-tracking tool designed for freelancers and teams to monitor productivity and billable hours effortlessly.

TrelloTrello

Trello

Trello is a simple, intuitive Kanban-based project management tool that helps teams organise tasks visually.

TypeformTypeform

Typeform

Create interactive forms and surveys with Typeform, boosting engagement and collecting actionable insights.

UnbounceUnbounce

Unbounce

Unbounce is a conversion-focused landing page builder with AI-powered optimisation and testing tools for marketers.

VWOVWO

VWO

VWO is a comprehensive A/B testing and conversion rate optimisation (CRO) platform that enables businesses to test, personalise, and improve website experiences for better engagement and conversions.

WebflowWebflow

Webflow

Webflow is a no-code website builder that gives designers full control over layout, animations, and responsiveness.

WordPressWordPress

WordPress

WordPress is the world’s most popular CMS, offering full control over website design, functionality, and scalability.

ZapierZapier

Zapier

Zapier is the leading no-code automation platform that connects apps and services to automate repetitive tasks without coding.

Further reading

Why this list exists

My name is Ewoud and I have spent the past fifteen years leading growth functions for B2B service companies of every size. During that time I have set up or audited more than 120 toolstacks, from simple CRM-plus-email setups to fully automated revenue engines. Keeping detailed notes on what actually works has become second nature. This page distils those notes into a practical catalogue so you can shortcut the trial-and-error phase and focus on execution. Long tenures give a rare vantage point on how tools perform over multiple economic cycles.

My approach to selecting tools

Every recommendation starts with a clear job-to-be-done. I evaluate how quickly a team can reach first value, what the hidden costs look like at scale, and how the vendor supports integrations. Tools that refuse to play nicely with others rarely make the cut, because modern growth relies on data flowing freely between acquisition channels, marketing, sales, and contract value. When I mention a platform’s feature count—such as Zapier’s 7 000-plus app connections or Make’s visual scenario builder and extensive library of templates — it is to highlight the practical width of use-cases you can unlock, not to chase vanity numbers.

What each listing contains

For every tool in the toolstack you will find:

  • Key considerations for first-time buyers so you can spot hidden hurdles before procurement.
  • A fast-start set-up path that gets you to your first measurable win in under a week.
  • Tips, shortcuts, and watch-outs harvested from real projects, including edge cases that do not appear in vendor demos.

I also flag licensing thresholds because annual renewal surprises are among the most common causes of stack churn in service businesses. For more context on my background and advisory work see the about page.

Tool decision guides for B2B marketers

On this page you will find the tool categories which are decision guides. I compiled them after fifteen years running growth for B2B service companies, comparing dozens of stacks and capturing what actually makes a difference. If you want the full back-story, my experience and methodology are outlined on the about page.

Each category guide is a mini decision framework. It sets out the job to be done, the likely constraints, and the main contenders, then walks through pros, cons, and cost curves so you can see which product fits your situation. Because no single platform wins every scenario, I outline when a lightweight CRM beats an enterprise suite, when a general automation tool outperforms low-code, and when niche point solutions earn their keep.

Use the links above to browse categories such as CRM, automation, analytics, and outbound. Read the example scenarios, weigh the trade-offs, and apply the checklists to your own context. By the time you finish a guide you should know which shortlist to test and which tools to park for later, saving weeks of unfocused research.

Staying neutral and up to date

The landscape moves quickly. Forrester predicts that the B2B leaders who succeed through 2025 will be those that optimise infrastructure rather than chase every new shiny object. I update this toolstack quarterly, pruning tools that fall behind on support or core web-vital performance and adding newcomers that demonstrably reduce cycle time or operating costs. Where vendor claims are marketing fluff I reference independent review data to validate usability or roadmap velocity.

Final word

Tool choice is never one-size-fits-all, but patterns do emerge. By documenting the scenarios, pitfalls, and accelerators that recur across engagements I aim to give you a reliable shortcut. Every tool on this list has earned its slot through real-world usage, not affiliate payouts, and each category section links to a deeper guide so you can see the trade-offs in detail. Use the insights, adapt them to your context, and drop me a note if your testing uncovers something new—I am always iterating.